"21st Century Motors Limited" is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.
"21st Century Motors Limited" may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 25/05/2018.
Who We Are
We are 21st Century Motors ltd. Our address is Cotton Court, Preston, Lancashire, PR1 3BY. You can contact us by post at the above address, by email at email@example.com or by telephone on 03333 70 21 21 We are not required to have a data protection officer, so any enquiries about our use of your personal data should be addressed to the contact details above.
What we collect
We may collect the following information:
- Your personal details including full name, date of birth, home / work address, employment and contact details
- Your financial and banking information where you may provide it (including income, expenditure, credit history and Information about your lifestyle and home ownership
- Your IP Address used to connect to the website.
- Details of communications between ourselves and customers. This is through both emails and recorded telephone conversations.
- Any other information which you may provide to us
What we do with the information we gather
We require this information to understand your needs and provide you with a better service.
When you submit an enquiry via our website
When you submit an enquiry via our website, we ask you for your name, contact telephone number, preferred contact time and email address. We use this information to respond to your query, including providing you with any requested information about our products and services. We may also email you several times after your enquiry in order to follow up on your interest and ensure that we have answered your it to your satisfaction. We will do this based on our legitimate interest in providing accurate information prior to a sale.
Your enquiry is stored and processed in our Customer relation management system. That information is then held until that enquiry proceeds. When the enquiry doesn’t lead to a deal, your information becomes archived and no longer used until a new enquiry is made. Only employees of 21st Century Motors can access this information via a password protected system.
We keep enquiry emails for 2 Weeks, after which they are securely archived and kept for two years, when we delete them. CRM records are kept for two years after the last contact with you.If an order is placed with us, your CRM profile will be archived once the order process has been completed.
We do not use the information you provide to make any automated decisions.
When you purchase a product from our website
When you purchase products from us online, we ask you for your name, address, contact telephone number, driving licence photocard, passport (If a driving licence cannot be provided at the given time), email address and credit card information. We also record your IP (Internet Protocol) address, which is the address of your computer on the Internet.
We will use your information to verify your credit card details for your purchase, process your order and arrange for your products to be sent to you. We will also send you a receipt via email and we may use your telephone number to contact you regarding your purchase.
We require this information in order to process your payment, deliver your products or services and fulfil our contract with you. We record your IP address in order to show that the correct tax was applied to the sale, which we are required to do by law.
Your information is stored on our website and on our cloud server. Information stored on the website is in the European Union. The information on our cloud server is held in the USA. Your credit card details are passed to a third-party payment processor which is based in the USA and is certified to the EU-US Privacy Shield (which requires effective safeguards for your information). We do not retain your credit card information. We will keep your order information for the duration of your finance agreement.
We do NOT use the information you provide to make automated decisions
In most cases, the data sent to us is placed in a password protected customer relation management system. Only employees at 21st Century Motors can access this information.
In other cases, if data sent to us isn't required to be held, we will process the data and then delete it immediately. Examples of this would be copies of customer Driving Licences and Proofs of address, as we will no longer require that data.
If and when we need to share the documents you provide to us with the finance company, we ensure that the documents are sent over a password protected email link that is given an expiry date as well as a tracker that allows us to identify when the file has been downloaded and by whom it was downloaded by. Documentation can only be downloaded and accessed by the recipient of the email.
When you use our website to browse our products and services and view the information we make available, a number of cookies are used by us and by third parties to allow the website to function, to collect useful information about visitors and to help to make your user experience better. Some of the cookies we use are strictly necessary for our website to function, and we don’t ask for your consent to place these on your computer. These cookies are shown on our "Cookies" Page.
Your rights as a data subject
By law, you can ask us what information we hold about you, and you can ask us to correct it if it is inaccurate. If we have asked for your consent to process your personal data, you may withdraw that consent at any time.
If we are processing your personal data for reasons of consent or to fulfil a contract, you can ask us to give you a copy of the information in a machine-readable format so that you can transfer it to another provider.
If we are processing your personal data for reasons of consent or legitimate interest, you can request that your data be erased.
You have the right to ask us to stop using your information for a period of time if you believe we are not doing so lawfully.
Finally, in some circumstances you can ask us not to reach decisions affecting you using automated processing or profiling.
To submit a request regarding your personal data by email, post or telephone, please use the contact information provided above in the “Who Are We” section of this policy.
If you have a complaint about our use of your information, we would prefer you to contact us directly in the first instance so that we can address your complaint. However, you can also contact the Information Commissioner’s Office via their website at www.ico.org.uk/concerns or write to them at: Information Commissioner's Office